The EDI Quality Assurance Department establishes and maintains the EDI standards for employers, carriers and claim administrators to report workplace accidents to the Virginia Workers' Compensation Commission; Enforces compliance with those standards; Supports employers, carriers, and claim administrators who have EDI related issues, questions and/or training needs; Reviews and processes failed transactions to ensure all data is reported accurately and is displayed appropriately in our claims processing system; Performs consolidations when duplicate claims exist; Oversees the EDI vendor contract.
All Information regarding the EDI requirements for Virginia can be found under the Documents section to the right of your screen. The Commission’s EDI Implementation Guide contains all information needed to submit EDI to Virginia. There are also training aids provided that can be extremely beneficial to individuals responsible for filing EDI transactions to the Commission.
All injuries and corresponding Workers’ Compensation Claims Related Data is required to be reported to the Virginia Workers’ Compensation Commission electronically, via EDI. A Sender/Trading Partner who wishes to administer workers’ compensation claims in Virginia is required to register with the Commission. Registration should be completed at https://wcs.iso.com/tp-register/login and must be done prior to the Commission approving the entity for production in Virginia. Any changes to the information in the profiles must be made immediately through the same registration link. This information is essential to the Commission’s Claims Processing system and our Vendor’s system for the acceptance and rejection of transaction. The Commission’s EDI Quality Assurance Department also uses this information to obtain the appropriate point of contact for EDI related issues for each entity.
Registration Instructions for creating a new account or making updates can be found at https://vwcedi.info/reg-instructions. The Commission also provides a Training Aid for the Trading Partner Registration that provides the importance of this information, terms to know, things to know and common questions.
Small Volume Filers
If you submit less than 100 claims per year and would like to use a web-based tool for your EDI transactions and have not already notified VWC, please submit an email to firstname.lastname@example.org. We will need to be notified of your intention prior to your new profile being registered. Please provide the following information:
- Primary contact information including company name, representative, phone number and email address
- Mailing address
- Claim Admin FEIN(s) you intend to report under
VWC will review and upon approval, request an electronic registration be completed at https://wcs.iso.com/tp-register/login.
The following is a list of Vendors that handle Virginia EDI reporting, but may not include all vendors able to submit to Virginia.
Virginia does not endorse, nor recommend any one vendor over another. If you are an EDI vendor and would like to have your company's information added to this page, please send an email request to email@example.com.
- Email questions to firstname.lastname@example.org.
- Email Trading Partner questions to email@example.com.
- EDI Quality Assurance Fax # 804-418-4919.
Subscribe to the EDI Email List
The Commission provides an e-mail service that sends EDI related information relevant to employers, carriers, and claim administrators that work with the Virginia Workers' Compensation Commission. With an EDI Email List subscription profile, you automatically receive EDI related Commission updates.
Please note that we do not sell or rent our subscribers' information to any outside company or organization. We do not reveal specific information about subscribers or other personally identifiable data to unaffiliated third parties for their independent use, except if required to do so by the Virginia Freedom of Information Act or other law.